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NOTE:  If there are any questions or if you find any errors on this page, please bring them to the attention of the Grants Sub-Committee Chair or District Executive Secretary.
 
In order for a Rotary club to participate in the District 5580 Grants Program, it must become Qualified.  This means that:
  1. A member of the club must have attended a Grant Management Seminar (GMS).  In-person sessions were held throughout the District during the year and at the District Conference in Thunder Bay, in April 2018.                                                                                                                Please note:  Going forward, it is intended that clubs qualify for GMS participation by completing the On-Line course, currently available (reference Grant Management Seminar page). 
     
  2. The Rotary Foundation Memorandum of Understanding (MOU 2018-19) and the District 5580 Addendum to Memorandum of Understanding must be signed by the Club President and the Club President-Elect, and returned to the District Office.  The Documents with signatures appearing can be e-mailed and this method is recommended.
 
 In addition to your club becoming Qualified, your attention is directed to the following items:
  1. Make sure your project has not already been started.  THE GRANTS SUB-COMMITTEE WILL NOT APPROVE FUNDING FOR ANY PROJECT THAT HAS ALREADY BEEN STARTED AT THE TIME THE APPLICATION IS SUBMITTED.
     
  2. Once your Application is approved, your club must establish a SEPARATE BANK ACCOUNT for your project.  Project funds should never be combined with the general operational funds of your club.  Once your club has raised the "matching funds" needed, you can request your Grant funds from the District Treasurer.  You will be required to submit a bank statement from your Project Account showing that you have the "matching funds" on deposit.  Thorough and complete financial records are absolutely required by our Audit Committee and by The Rotary Foundation.
     
  3.  A FINAL REPORT must be filed within 2 months of completion of project.  It should include copies of all receipts, disbursements, copies of cancelled checks and deposit slips.  Photos should also be included showing all phases of the project from the start to completion.  An Interim Report is required at 6 month intervals for any project not completed within 6 months ofrom receipt of District matching funds.  Our Stewardship Committee will also be reviewing the status of your project and confirming that the project is progressing in a satisfactory manner.  ALL INTERIM and FINAL REPORTS MUST BE SUBMITTED ELECTRONICALLY USING THE CORRECT REPORT FORM LOCATED ON THIS PAGE.
Additional questions or information:
Please contact Gloria at the District Office at gloriad5580@outlook.com or 218.821.0204
Grants Chair, Dave Long, at 218.841.7008 or email at long@arvig.net