BEGIN:VCALENDAR PRODID:-//github.com/ical-org/ical.net//NONSGML ical.net 5.1.4//EN VERSION:2.0 BEGIN:VEVENT DESCRIPTION:NOW ACCEPTING OUTBOUND YOUTH EXCHANGE APPLICATIONS FOR THE 2026 -27 SCHOOL YEAR! Rotary District 5580 is using an online application for t his year’s potential outbound students. The application can be found by visiting: https://yehub.net/CEN-obapp. When you identify a student who is interested in becoming an exchange student\, please have the student visit the link above to create a profile and begin the online application. They should also email me at rotaryyeo@gmail.com to introduce themselves and n otify me of their online application. Most Rotary Clubs have a Youth Excha nge Committee of at least 2 or 3 people (including the YEO) to interview t he student and their parents. You could also have a group from your Intern ational Committee or New Generations Committee do the club interview if yo u do not have a Youth Exchange Committee.  After the club interview\, ple ase reach out to me by email to let me know if you will be recommending th e student for consideration to the District. I will contact the student an d their family to arrange for the District interview. Central States will utilize the online application the student completes\, along with several supplemental documents required for Exchange.  Please encourage your stud ents to make appointments for physician and dental visits as soon as possi ble. These appointments can take a while to schedule and are needed to com plete the supplemental documents section of the application process. Once they have completed the online application\, the student can use the appro priate sections for medical\, school\, and other required information\, an d I will work with the student to make sure that all information is provid ed in the correct format with the appropriate signatures.  An application fee of $400 is due following the District interviews if the student is ac cepted into the program.  A check (or Canadian money order in US funds) s hould be written to “Rotary District 5580 Youth Exchange”\, and delive red at District interview\, or mailed to me at: Sam Evans 607 NW 5th ST G rand Rapids\, MN 55744 District interviews are tentatively scheduled for S aturday\, October 25th at the District Conference in Duluth.  Additional interview dates and locations for District interviews may be set up based on the number and residence of students who apply.  Following the Distric t interviews\, I will send an email to each applicant (and their YEO) to l et the applicant know if they have been accepted or rejected. I will work with each accepted student to make sure that their full application and as sociated paperwork is completed correctly before the November 20th deadlin e. I may ask for your help in obtaining signatures from your club or assis ting the student in anything that may be unclear to them.  Central States will let me know of country assignments in mid-January. I will send an em ail to each applicant and YEO confirming the assignment. The $1\,500 remai nder of the application fee is due after accepting country placement. (A 2 -payment plan will be available as needed in January and May) The student should begin the application process as soon as possible. I will send the supplemental documents paperwork after they have completed the online app lication. However\, they should be making doctor appointments now for Sept ember and October. All medical forms and supporting information must be su bmitted with the full application no later than November 20th.  You can a lso be working with the students to obtain the following information which will be needed for the full application:  A copy of any legal documents (most recent court order) associated with divorce or guardianship (we want this included in the preliminary application so that we are aware of addi tional paperwork or issues that we may have to address).  Each student mu st provide an original certified birth certificate. (In Canada\, this must be the long form birth certificate). Have your student order one from the state ASAP. The student will be required to provide 2 years of school tra nscripts (not including this year).  The student should make doctor\, den tist\, (and eye\, if they require corrective lenses) for September or Octo ber. The student should have their own email address if they don't already have one (NOT their family email address!) I have attached a list of cos t projections\, a calendar of required activities\, a list of questions th at you may want to use in your club interviews\, and a letter that we have sent to all clubs describing the Outbound Youth Exchange process.  If yo u have any questions or need additional information\, please feel free to contact me at rotaryyeo@gmail.com or by phone at 218-398-0063. I look forw ard to working with you and your students!     Sam Evans Youth Exchange Outbound Coordinator — District 5580 Rotary Youth Exchange Grand Rapids Rotary Club 35487 E Mc Avity Lake Rd Grand Rapids\, MN 55744 (218) 398-00 63 rotaryyeo@gmail.com DTEND:20251019T050000Z DTSTAMP:20261020T190256Z DTSTART:20251019T050000Z LOCATION: SEQUENCE:1 SUMMARY:Youth Exchange - Outbound Prelim Applications Due UID:cc5864fe-6ed0-4619-bba7-9cb2e56f0832 X-ALT-DESC;FMTTYPE=text/html:

NOW ACCEPTING OUTBOUND YOUTH EXCHAN GE APPLICATIONS FOR THE 2026-27 SCHOOL YEAR!

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Rotary Dis trict 5580 is using an online application for this year&rsquo\;s potential outbound students. The application can be found by visiting: https://yehub.net/CEN-obapp.

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When you identify a st udent who is interested in becoming an exchange student\, please have the student visit the link above to create a profile and begin the online appl ication. They should also email me at rotaryyeo@gmail.com to introduce themselves and notify me of their on line application.

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  1. Most Rotary Clubs have a Youth Exchang e Committee of at least 2 or 3 people (including the YEO) to interview the student and their parents. You could also have a group from your Internat ional Committee or New Generations Committee do the club interview if you do not have a Youth Exchange Committee. \;
    2. \n
  2. After the club i nterview\, please reach out to me by email to let me know if you will be r ecommending the student for consideration to the District. I will contact the student and their family to arrange for the District interview.
    3. \n
  3. Central States will utilize the online application the student comple tes\, along with several supplemental documents required for Exchange.&nbs p\;
    4. \n
  4. Please encourage your students to make appointments for phy sician and dental visits as soon as possible. These appointments can take a while to schedule and are needed to complete the supplemental documents section of the application process.
    5. \n
  5. Once they have completed th e online application\, the student can use the appropriate sections for me dical\, school\, and other required information\, and I will work with the student to make sure that all information is provided in the correct form at with the appropriate signatures. \;
    6. \n
  6. An application fee o f $400 is due following the District interviews if the student is accepted into the program. \; A check (or Canadian money order in US funds) sh ould be written to &ldquo\;Rotary District 5580 Youth Exchange&rdquo\;\, a nd delivered at District interview\, or mailed to me at:
    7. \n
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Sam Evans

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607 NW 5th ST

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Grand Rapids\, MN 55744

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  1. District interviews are tentatively sche duled for Saturday\, October 25th at the District Confe rence in Duluth. \; Additional interview dates and locations for District interviews may be set up based on the number and residence of students who apply. \;
    2. \n
  2. Following the District interviews\, I will send an email to each applicant (and their YEO) to let the applica nt know if they have been accepted or rejected. I will work with each acce pted student to make sure that their full application and associated paper work is completed correctly before the November 20th deadline. I may ask for your help in obtaining signatures from your club or assistin g the student in anything that may be unclear to them. \;
    3. \n
  3. C entral States will let me know of country assignments in mid-January. I wi ll send an email to each applicant and YEO confirming the assignment. The $1\,500 remainder of the application fee is due after accepting country pl acement. (A 2-payment plan will be available as needed in January and May)
    4. \n
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The student should begin the application process as soo n as possible. I will send the supplemental documents paperwork after they have completed the online application. However\, they should be making do ctor appointments now for September and October. All medical forms and sup porting information must be submitted with the full application no later t han November 20th. \;

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You can also be working wit h the students to obtain the following information which will be needed fo r the full application: \;

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    \n
  1. A copy of any legal docum ents (most recent court order) associated with divorce or guardianship (we want this included in the preliminary application so that we are aware of additional paperwork or issues that we may have to address). \;
    2. \ n
  2. Each student must provide an original certified birth certificate. ( In Canada\, this must be the long form birth certificate). Have your stude nt order one from the state ASAP.
    3. \n
  3. The student will be required to provide 2 years of school transcripts (not including this year). \;
    4. \n
  4. The student should make doctor\, dentist\, (and eye\, if they require corrective lenses) for September or October.
    5. \n
  5. The studen t should have their own email address if they don'\;t already have one (NOT their family email address!)
    6. \n
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I hav e attached a list of cost projections\, a calendar of required activities\ , a list of questions that you may want to use in your club interviews\, a nd a letter that we have sent to all clubs describing the Outbound Youth E xchange process. \; If you have any questions or need additional infor mation\, please feel free to contact me at rotaryyeo@gmail.com or by phone at 218-398-0063. I look forward to working with you and your students!

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 \;

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 \;

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Sam Evans

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Youth Exchange Outbound Coordinator &md ash\; \;District 5580 Rotary Youth Exchange

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Grand Rapid s Rotary Club

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35487 E Mc Avity Lake Rd

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Grand Rapids\, MN 55744

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(218) 398-0063

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rotaryyeo@gmail.com

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